Gigalillion, An Imprint of The London Press

Creating Your Book Files - Very Important

Who creates the final pdf print ready files, and which program is used to create them?

Apart from if you plug in one of our full typesetting service options, we both create pdf’ files - yourself as author – and ourselves as publisher. It works like this.

Whenever you feel your ms-word document is ready for printing and publishing, you download and install the trial version of pdfFactory. The trial version of pdfFactory is identical to the paid version except that it places a watermark in the footer of all generated pdf pages. Before we finally covert your document using the paid version of pdfFactory, you will use the trial version to check that everything is exactly as you wish it to be when converted to pdf.

The reason you are needing to check the pdf created from your word document is because sometimes during the conversion from word to pdf, various document elements can move around. Further, it is much easier to see exactly how your manuscript is going to print in a pdf – as there are no word underlinings, or other such factors detracting from being able to clearly see the text as if it is on a printed-paper page. For many reasons, pdf ‘s feel flatter and more like a page in a book than ms-word documents. That’s what pdf’s are designed to be like.

It’s your responsibility as Author to get your text file exactly as you wish it to be for printing. Setting up and printing any particular text file has a substantial cost associated with it, so one person has to take responsibility for exactly how it prints out – and that is you. Practically speaking, that means each pdf that is considered for printing has to be checked page by page all the way through – and then if something is discovered that needs to be improved/updated, a new pdf has to be produced from the updated ms-word document, and likewise the new pdf needs to be checked all the way through again - page by page.

Because this pdf checking process is such a labour intensive process, it isn’t feasible that we can do this on your behalf, and/or take responsibility for how your files will print out. If you want to plug in our editing/proofing and typesetting services, the editing/proofing service can assist with attending to linguistic issues – and typesetting services, can assist with layout issues (and the actual generation of the pdf file), but even with these services, it still leaves final checking for all issues in the final pdf file down to yourself. As Author, you are the one that has to finally sign off the interior text file as ready for printing. Because of this, if you desire to make updates after the printing of your technical proof (or anytime later), update fees as specified in your contract will apply.

After you have decided your ms-word and associated pdf (that you have produced yourself) are ready to print – you send us both files (you name the files as per directed in the File Submit form – and you send us the files using our Dropbox). We then create a final pdf (without the watermarks - from your ms-word file) and print your technical proof using it.

One of the realities of publishing is that it is far easier to pick out elements that aren’t quite right in a hard copy print, as opposed to onscreen. For this reason, it is a perfectly valid approach to aim to make final updates after the printing of the technical proof and to budget for this course of action. Depending on the packages you have plugged in, this may also entail typesetting update fees as well.

Do I have to use ms-word – or can I use another program?

You can use other programs, such as the free Open Office word processor. Please contact us about any other program you would like to utilise. Most programs can save in Word 2000 format, which is the format we request for word documents you send to us.

If I just give you my files will you be able to get them all nice for me?

Possibly, though we’d need to take a good look at them first to see what we would need

Though we’d work the files, we wouldn’t be able to guarantee the absence of typos or other document/linguistic errors – and you would still have to be the one who signs them off in your control panel.